Matthew Oyan - Privacy Policy

Last updated: September 22, 2025

Quick Overview

Before reading the full Privacy Policy, here's a quick overview of what happens when you submit a message through the contact form on this site:

Step 1: Your form input (name, email, message, etc.) is sent securely to Netlify (servers in the United States), which stores a copy of the submission so the site owner can view/download it.
Step 2: A serverless function (also running in the US) processes the submission and forwards it to Maileroo (servers in Germany).
Step 3: Maileroo relays the message as an email to the site owner's Gmail account (Google servers, typically located in the US or nearest data center).
Step 4: The site owner accesses the message in Gmail and may reply directly.

At every stage, data is transmitted over secure, encrypted channels (TLS/SSL).

1. Who We Are

This website (531102.xyz and associated subdomains) is operated by Matthew Oyan, based in the Philippines. For the purposes of the Philippines Data Privacy Act of 2012 (RA 10173), EU General Data Protection Regulation (GDPR), UK GDPR, and other applicable privacy laws, I am the data controller for personal data collected via this site.

2. What Data We Collect

When you use the contact form, I may collect:

First and last name
Email address
Organization (optional)
Phone number (optional)
Topic and message content

No sensitive personal information (such as financial or medical data) is requested or required.

3. How Your Data Is Used

Your information is used solely to:

Receive and respond to inquiries
Maintain records of correspondence
Improve the communication process

I do not and will not sell or share your personal data with third parties for marketing.

4. Where and How Your Data Is Processed

Netlify (United States): stores the submission and triggers processing.
Maileroo (Germany): relays the message via email.
Google Gmail (United States or nearest data center): receives and stores the message.

Third-Party Privacy Policies

For more details on how these services handle data, you may review their respective privacy policies:

Netlify: Privacy Policy
Maileroo: Privacy Policy
Google: Privacy Policy

Note: These links open in new windows and will show the most current version of each company's privacy policy.

5. Legal Basis for Processing

Philippines (RA 10173): Processing is based on your consent, given when you submit the form.
EU/UK (GDPR/UK GDPR): Processing is based on consent (Article 6(1)(a)) or legitimate interests (Article 6(1)(f)) for responding to inquiries.
Other regions: Processing is based on your consent, consistent with local privacy law.

6. Data Retention

Form submissions stored in Netlify may be exported and periodically deleted.
Emails relayed to Gmail may be retained in correspondence records as long as reasonably necessary to maintain professional communications.
You may request deletion at any time (see Section 8).

7. Security

Data is encrypted in transit (HTTPS/TLS). Netlify, Maileroo, and Google provide industry-standard security measures. However, no system is 100% secure, and I cannot guarantee absolute protection.

8. Your Rights

Depending on your jurisdiction, you may have rights to:

Access the personal data I hold about you
Correct inaccurate information
Request deletion of your data
Withdraw consent to processing
File a complaint with a relevant data protection authority

To exercise these rights, please send an email to dataprivacy[at]531102.xyz.

9. Cross-Border Data Transfers

Because this site uses services in the US and Germany, your data may be transferred internationally. By submitting the contact form, you consent to this transfer. Safeguards such as encryption and trusted third-party providers are used to protect your information.

10. Updates

This Privacy Policy may be updated from time to time. The "last updated" date at the top will reflect any changes.

11. Contact

If you have questions about this Privacy Policy, to exercise your data rights, or how your data is handled, please contact me at dataprivacy[at]531102.xyz and I will get back to you as soon as I can.